Email Essentials for Students, Parents, and Teachers at St. Andrews

Got a school email address but not sure how to get the most out of it? You’re not alone. A well‑managed inbox can keep you on top of homework, appointments, and important notices. Below are straight‑forward steps to set up, use, and protect your email without the headache.

Setting Up Your School Email

First thing’s first – log in to the portal your school provides. Most schools use a simple username like [email protected]. If you can’t find the login page, ask the office or check the welcome packet you received at enrolment.

Once you’re in, add a recovery phone number or alternate email. This saves you time if you ever forget your password. Choose a strong password: mix letters, numbers, and a special character. Write it down once, then delete the note – you’ll remember it better than a generic phrase.

Next, set up your signature. A short line with your name, class, and a polite sign‑off makes every message look professional. Most email apps let you create a signature once and it appears automatically.

Finally, organise your inbox. Create folders like “Homework”, “Events”, and “Parent‑Teacher”. Most platforms let you drag messages into these folders or set rules that move mail automatically. This way you won’t miss a deadline because an email got buried.

Email Etiquette That Works

When you write an email, think of it as a short conversation. Start with a friendly greeting – “Hi Mr. Brown,” works for teachers, while “Hello Mom,” is fine for family.

Keep the subject line clear. Instead of “Help”, try “Question about Maths Homework – Chapter 4”. A good subject tells the reader exactly what to expect and makes it easier to find later.

Be concise. Aim for three to four short paragraphs max. If you need to ask multiple questions, use bullet points so the reader can tick them off one by one.

Close with a polite sign‑off such as “Thanks,” or “Best regards,” followed by your name. This leaves a good impression and signals that the email is finished.

Proofread before you hit send. A quick read for spelling, missing attachments, or the right recipient can prevent embarrassing mix‑ups.

Remember these safety tips: never share passwords, avoid clicking unknown links, and report suspicious emails to your IT team. Schools often use filters, but a cautious eye is your best defense.

By following these simple steps, your school email becomes a reliable tool instead of a cluttered mess. Whether you’re a student tracking assignments, a parent staying updated on events, or a teacher sharing resources, good email habits save time and reduce stress.

Start implementing one tip today – maybe set up those folders or tweak your signature. Small changes add up, and soon you’ll wonder how you ever managed without them.